Samaritas

Returning Candidate?

Office Coordinator

Office Coordinator

Requisition Number 
2018-2926
Posted Date 
4/9/2018
Category 
Administrative
Employee Type 
Full-Time
Hours Per Pay Period 
80
Shift 
Day
Work Hours 
8:30 a.m. - 5:00 p.m.
Weekends and/or Holidays Required 
No
On Call Required 
No
Position Location 
US-MI-Flint

More information about this job

_________________________________________________________________________________

Samaritas, one of the state's largest faith-based nonprofits, has been sending ripples of positive change into Michigan communities since 1934. Prior to 2016, Samaritas operated as Lutheran Social Services of Michigan.

 

Samaritas provides a continuum of care to all in need with approximately 70 different programs in 40 different locations in Michigan. We believe in diversity and inclusion, for the people we serve and the people we employ. Employing nearly 2,000 employees in opportunities ranging from direct service to management in Michigan's Lower Peninsula, we hope that you will consider joining the Samaritas team and help work in making a difference in communities across Michigan.

 

We walk with people in need, offering hope and compassion while upholding their dignity, advocating for equality and justice, and seeking creative solutions with those who place their trust in us.

_________________________________________________________________________________

Job Summary

 

Provides administrative and reception support to assigned office/center.

 

Duties and Responsibilities

  1. Maintain current knowledge of organization's services and other community services to accurately inform and appropriately refer persons requesting services.
  2. Provide receptionist services as necessary, including answering phones, greeting clients and/or guests, maintaining staff schedules, monitoring and disbursement of daily mail.
  3. Maintain an office system that ensures the effective handling of all petty cash, incoming and outgoing mail and phone messages, and typing of reports and letters for office staff.
  4. Inventory, monitor and distribute office supplies and equipment. Recommend purchases and submit orders with appropriate approvals.
  5. May monitor office equipment and space; arrange for repair and maintenance of office equipment, telephones, computers and space. Contact maintenance persons or outside contractors as appropriate.
  6. Create and maintain various databases and provide necessary reports.
  7. Inform appropriate staff of any changes to building policies and procedures.
  8. Coordinate and oversee office's security, safety and wellness programs.
  9. Assist with or coordinate special events for the center and the various programs as requested.
  10. May maintain financial database, depending upon office/center being supported.

_________________________________________________________________________________

Job Qualifications

 

Education, Training, and Licensure/Certification

  • High school diploma or equivalent.
  • Some college business and/or office management courses preferred.

 

Experience

  • Minimum two years' experience working in an office setting.

 

Knowledge, Skills and Abilities

  • Ability to work constructively with staff, clients and general public.
  • Ability to perform basic arithmetic operations such as addition, subtraction, multiplication and division, to compute rates and percentages.
  • Ability to speak, read and write fluent English; ability to prepare business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
  • Ability to effectively verbally communicate both with co-workers, persons served, other organizations, the general public, etc.
  • Strong organizational and prioritization skills.
  • Ability to work independently and cooperatively.
  • Knowledge of and ability to utilize various computer software applications to meet the needs of the center. Working knowledge of Microsoft Office, including Word, Excel and Outlook.
  • Ability to maintain confidentiality with personnel and client information.

 

Additional Work Requirements

  • N/A

 

Physical/Mental Requirements

  • Sits at work station for extended periods with continual concentration.
  • Near visual acuity to see video display terminals.
  • Hand and finger dexterity for key board use.
  • Ability to lift up to 40 pounds.
  • Ability to move freely about the office.
  • Ability to stoop, bend and lift arms over head.