Samaritas

Returning Candidate?

Office Assistant

Office Assistant

Requisition Number 
2017-2526
Posted Date 
2/21/2018
Category 
Administrative
Employee Type 
Contingent
Hours Per Pay Period 
24
Shift 
Varied
Work Hours 
4:00 p.m. - 8:00 p.m.
Weekends and/or Holidays Required 
Yes
On Call Required 
Yes
Position Location 
US-MI-Grand Rapids

More information about this job

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Samaritas, one of the state's largest faith-based nonprofits, has been sending ripples of positive change into Michigan communities since 1934. Prior to 2016, Samaritas operated as Lutheran Social Services of Michigan.

 

Samaritas provides a continuum of care to all in need with approximately 70 different programs in 40 different locations in Michigan. We believe in diversity and inclusion, for the people we serve and the people we employ. Employing nearly 2,000 employees in opportunities ranging from direct service to management in Michigan's Lower Peninsula, we hope that you will consider joining the Samaritas team and help work in making a difference in communities across Michigan.

 

We walk with people in need, offering hope and compassion while upholding their dignity, advocating for equality and justice, and seeking creative solutions with those who place their trust in us.

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Job Summary

 

Provides general office, receptionist and clerical assistance that contributes to day to day operations of the center/campus/facility.

 

Duties and Responsibilities

  1. Maintain current knowledge of Center/Facility and organizations serviced to accurately inform and refer persons requesting service and information.
  2. Perform receptionist duties including answering telephone, routing calls, taking messages and greeting visitors as required.
  3. Perform clerical functions such as data entry, copying, scanning, faxing, collating and other general office duties, as required.
  4. Create and maintain filing systems relevant to office functions and center's activities.
  5. Provide back up for support staff duties.
  6. Perform basic staff scheduling and financial tasks as required.
  7. Coordinate or assist with scheduling meetings and general office events (i.e. conference room and lobby), arrange for refreshments, as requested.
  8. Report all concerns to supervisor, program manager or director.
  9. Assist with special projects, as needed.

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Job Qualifications

 

Education, Training, and Licensure/Certification

  • Associate's degree preferred.

 

Experience

  • Office experience preferred.

 

Knowledge Skills and Abilities

  • Ability to read, speak and write fluent English. Strong oral and written communication skills with ability to use proper grammar, format and diction.
  • Excellent customer service skills; ability to respond to and appropriately handle telephone calls, inquiries and implements follow up. Ability to effectively communicate and work constructively with staff, clients and general public.
  • Ability to effectively utilize various Microsoft computer software applications (word processing and developing and maintaining basic spreadsheets).
  • Ability to prioritize, organize and implement tasks and projects with some assistance.
  • Ability to display compassion and sensitivity to persons served who may become angry, hostile, or combative.
  • Ability to maintain confidentiality with personnel and client information.

 

Additional Work Requirements

  • N/A

 

Physical/Mental Requirements

  • Sits at work station for extended periods with continual concentration.
  • Near visual acuity to see video display terminals.
  • Hand and finger dexterity for key board use.
  • Ability to lift up to 40 pounds.
  • Ability to move freely about the office.
  • Ability to stoop, bend and lift arms over head.